Accounts Payable Automation

Transform Accounts Payable processes with speed, visibility and control

An Accounts Payable automation solution can extract high-value information and accelerate the flow of business processes. AP automation software allows you to handle the routing, matching, approval, and distribution of purchase orders, invoices and more.

Accounts Payable Challenges - West X

AP Challenges

  • Repetitive manual data entry
  • Tedious search and retrieval
  • Mismanaged payments and processing delays
  • Missed deadlines and double payments
  • Over and underpayments due to data entry errors
  • The constant influx of invoices, purchase orders and packing slips

AP Automation Solutions

Automating AP processes provides benefits to businesses, including:

  • High-speed capture of records
  • Instantly, automatically extract high-value information
  • Automatically route documents for approval
  • Share data with existing accounting applications
  • Stay compliant with government mandates
  • Automatically prompt unwanted documents for destruction
Accounts Payable - West X

How AP Automation Works

Requisition submitted

Submit completed requisition via scanning, web form submission or email.

Approval email to manager

Requisition is automatically routed to the proper manager for approval. Requisition is approved for purchase order generation and distributed via email.

Invoice scanned using OCR

When a vendor invoice is received it's scanned into document management software. General ledger codes are automatically applied eliminating manual data entry.

Three-way match is performed

Invoices are automatically matched with purchase orders and packing slips.

Invoice is routed for approval

After the match is confirmed, the invoice is automatically routed for final approval and payment.

Data is fed into your financial system

High-value data is automatically entered into QuickBooks, Microsoft Dynamics and other leading systems to accommodate bookkeeping needs.

Want to know more?

Contact West X Business Solutions today and let us transform your paper-based Accounts Payable processes!

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