If your business is like many others, you’re spending a lot of money on print and document-related expenses. It’s estimated that businesses spend 3% of their annual revenue on print, making it their third largest expense. Fortunately document management can help decrease your spending and boost your bottom line. Here are some tips to help you get started:
- Use smarter print settings. A lot of printed documents are wasted, quickly ending up in the recycling bin. The more of this waste you can reduce, the more money you will save. Identifying and restricting print to only necessary documents is a good first step. By using smarter print settings, such as double-sided printing and restricting colour print, you can further reduce your spending. Outsourcing your print to a Managed Print Services provider can help you analyze your print environment and put cost-savings measures in place. It’s estimated that MPS can save you as much as 30% of your current print costs.
- Upgrade your equipment. Sometimes you have to spend money to make money – and if your print equipment is outdated, this could be the case for your business. A print assessment can give you a detailed view of how much each device is costing you, so you can make an informed decision. Newer equipment is often more energy-efficient and provides more features that can help your company run more efficiently.
- Digitize documents. With today’s technology, the need for paper documents can be reduced significantly. Rather, documents can be kept in a digital format, where they can be easily shared, edited, filed, and backed up. This decreases print costs, while also requiring less physical office space to house all your documents.
- Stay in the cloud. By storing your documents in the cloud, your employees can access the applications and information they need from wherever they are. This allows them to be more productive and take less time off, which will save you money.
As a business owner, you’re always aware of your bottom line. Expenses can mount quickly, so it’s important to save wherever you can. Document management has a lot of savings potential, which can ultimately help boost your bottom line. Want to learn more? Contact us today and let’s start the discussion!