Most businesses have become accustomed to a large volume of paper clutter taking up space in their workplaces. Unfortunately, not only does this paper take up a tremendous amount of space, but it also significantly impacts productivity levels. Did you know that 20 to 40 percent of an employee’s time is spent trying to track down documents?
If you consider that each piece of paper in your office requires that it be managed, read, filed and eventually discarded, you can understand how this paper clutter is cutting into your organization’s momentum and profitability. With this in mind, why are businesses still hesitant to go paperless?
Here are a few of the most common reasons why businesses are avoiding the paperless transition:
Printing and copying documents has become a social norm
For many employees, it’s become second nature to rely heavily on the copy machine. The process of printing, copying and filing has become ingrained in many corporate cultures.
Fear of the time and resources required to go paperless
Technology in document capture and conversion has made great leaps and bounds, significantly reducing the amount of time that it takes to capture and manage unstructured paper data. Those that are fearful of the amount of time that going paperless will require should know that this process can be done in stages to avoid interrupting business operations.
Desire not to upset the status quo
Any time a major change is made within an organization, there is the fear of upsetting the status quo. It’s important to realize that just because you are going paperless does not mean that you will never print another document again. However, the benefits of going paperless such as reduced clutter, increased collaboration, improved efficiency, and reduced operating costs will help to get your employees on board with the change.
Making the decision to go paperless in the workplace clearly offers value and a healthy ROI. Contact us to take the next step.