Environmentally-Friendly Printing with Managed Print Services
Depending on the type of business you own, the process of going green may require a number of complex strategies, or just a few simple changes. Regardless of the scope, there is one area of business which many organizations fail to consider in their quest to become more eco-friendly: their print environment. Left unmanaged, waste, energy usage and print costs can spiral out of control, but Managed Print Services (MPS) can help, with a series of steps designed to have a positive impact on the environment, and your business.
The Path to a Greener Print Environment
Step 1: Be accountable.
An MPS print assessment explores every aspect of your print environment, from equipment inventory to document output, providing you with a comprehensive analysis of cost and usage. With this information, you’ll be able to identify what’s working, and which areas will benefit most from eco-friendly solutions
Step 2: Live in the present.
Out of date, inefficient print equipment is more costly to your organization and the environment than the energy-efficient machines available in today’s market. When it comes time for replacement, look for equipment with eco-friendly options such as power save to maximize your investment.
Step 3: Use less.
Reduce document output by implementing a series of print rules according to department or user. Behaviours such as black and white only printing, no printing of emails, and double-sided only printing will help save paper, energy, and consumables such as toner.
Step 4: Go paperless.
Paper is here to stay, but making a conscious effort to reduce the amount you use is great for the environment. Your MPS provider can help implement an electronic system to scan documents directly and securely to the cloud, where they can easily be sorted, searched, shared and retrieved.
MPS has a number of eco-friendly solutions to help your business succeed in going green. With the added benefits of increased productivity, lower print costs, and improved workflow, there’s never been a better time to partner with an MPS provider.
To find out how your office printing practices compare with other small and mid-sized businesses, take our SMB Office Challenge today!