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The volume of information that must be managed every day is increasing at an alarming rate. According to a study by AIIM, 7.5% of business documents get lost, with professionals spending up to 50% of their time on average looking for the right information. Organizations that rely on manual labor for information management are at a disadvantage as more companies are utilizing technology to automate...

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West X - 5 Steps to Achieve Regulatory Compliance with Document Management Software

Preparing for an audit can be time consuming and stressful. With fines upwards of $1 million dollars, failing an audit puts your business at risk both legally and financially. Prepare your organization and get ahead of the game with a document management solution! Document management software stores all your business-critical documents in a single and secure platform, while still allowing for immediate access to information....

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THE LIFE OF AN INVOICE WITH DOCUMENT MANAGEMENT SOFTWARE - West X

According to AIIM, 52% of survey respondents say their invoice management processes take at least three days – some up to as many as 25 days – when using manual solutions. Implementing a document management solution within your organization allows you to process an invoice in a matter of minutes by automating and accelerating the routing, matching, approval and distribution of your accounting documents.   Let’s take a...

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Document Capture Automation - West X

According to AIIM research, 43% of respondents say removal of paper from processes should be a constant objective. So why not start where paper processes meet digital efficiency – at the scanner. Whether you’re scanning from a multi-function device or a production scanner, having a universal point of entry for documents makes solving common business pain points much easier. Once that’s established, it’s time to start reaping...

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Improve Your Business: 4 Benefits of Accounts Payable Automation - West X

Accounts Payable (AP) is arguably one of the most critical departments of any company, regardless of industry. Accounts Payable processes often involve paper-intensive tasks including invoice processing, three-way matching and the overall management of payment records. Working with paper-based files and invoices can cause AP employees to capture data inefficiently and incorrectly. Paper records can also build up quickly, causing data entry processes to become...

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Document Management Best Practices - West X

As businesses move towards automated document management and begin to adopt software to remedy their paper-based problems, many will initially feel overwhelmed or discouraged. With many years of paper-based processes, businesses often feel that going against the grain may be too difficult of an undertaking. However, taking the first steps toward automated document management comes in many forms. Some of which can be easily implemented internally.   According...

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How to Make a Paperless Process - West X

A paperless process and paperless office is all the rage these days—and rightly so. Using physical documents in an operational or administrative process can be costly, inefficient and wasteful. It’s a remnant of a bygone era of (actual) carbon copy memos and typewriters.   However, “going digital” isn’t as simple as getting rid of your filing cabinets. Transitioning from manual paper-based processes to a paperless operation requires...

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A business must always consider the ROI of the technology it uses, and how that technology will affect the bottom line. With today’s demand for instant access to information and efficient end to end business processes, paper is no longer a viable place to store and share information. Fortunately, there is a category of software that helps facilitate information security, storage, sharing, accessibility and document...

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Change Management West X Business Solutions Vancouver

Survival is based on the ability to adapt. This is true for organizations and businesses of all sizes that want to stay competitive. However, adaptability is only possible if everyone involved—individuals, departments, or even the entire company—is willing to do something new or different. That’s why change management is so important.   What Is Change Management? Change management is a structured approach to transition individuals, teams/departments, and organizations...

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